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Privacy Policy

1. Who we are

Head4Talent Ltd is a specialist recruitment company, registered in England & Wales (Company No. 08141001).

Registered office: B1 Vantage Park, Old Gloucester Road, Hambrook, Bristol, BS16 1GW, United Kingdom.

Trading address: Rombourne House, 28 Cathedral Road, Cardiff, CF11 9LJ

Head4Talent Ltd is registered with the Information Commissioner’s Office (ICO) under registration number Z3325419.

We act as a data controller for the personal data we process.

If you have any questions about this policy or your data, please contact us at: resourcer@head4talent.com

2. Scope of this privacy policy

This privacy policy explains how Head4Talent Ltd collects, uses and protects personal data submitted through this website, including where users contact us, submit CVs, or apply for roles through the site.

This policy applies only to this website and does not govern third-party websites, services, or platforms linked from our site.

We recommend reviewing the privacy policies of any third-party websites before providing your personal data.

3. What personal data we collect

We may collect, store and process the following personal data submitted through this website:

  • Name, email address, telephone number and address
  • CVs, employment history, qualifications and education details
  • Job preferences and salary expectations
  • Information submitted through contact forms, applications, or enquiries
  • Technical information such as IP address, browser type and device information where necessary for website security or functionality

Special category data

CVs or applications submitted through the website may contain sensitive personal data such as health information or diversity-related information. We do not intentionally request special category data unless necessary. Where such data is processed, we do so in accordance with UK GDPR requirements.

4. How we collect your data

We collect personal data when you:

  • Submit a CV or application through the website
  • Complete a contact form
  • Contact us by email or telephone using details published on the website
  • Interact with our recruitment services through the website

5. How we use your data

We use personal data submitted through the website to:

  • Respond to enquiries and applications
  • Provide recruitment-related services
  • Assess suitability for job opportunities
  • Communicate regarding recruitment opportunities
  • Comply with legal and regulatory obligations

6. Lawful basis for processing

We process personal data under one or more of the following lawful bases:

  • Legitimate interests
  • Contract
  • Legal obligation
  • Consent, where required

Where consent is relied upon, you may withdraw it at any time.

7. Data sharing

We may share personal data with:

  • Prospective employers where relevant to recruitment services
  • Third-party service providers supporting the operation of our website or recruitment systems
  • Regulators or professional advisers where required by law

8. Data retention

We will not retain personal data for longer than necessary for the purposes for which it was collected.

We typically retain candidate data for up to 36 months from the date of last meaningful contact. In some circumstances, we may retain data for longer where required for legal, regulatory, or legitimate business purposes.

You may request deletion of your data at any time.

9. Data storage

Your personal data is stored securely using systems based in the United Kingdom and/or the European Economic Area (EEA). We may use third-party service providers to support our recruitment services, including CRM systems, job boards and IT platforms.

Where personal data is transferred outside the UK or EEA, we ensure appropriate safeguards are implemented in accordance with UK GDPR requirements, including the use of adequacy regulations or standard contractual clauses where required.

10. Cookies

We only use essential cookies to provide the functionality of our website.

11. Your rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Object to or restrict processing
  • Withdraw consent (where applicable)
  • Lodge a complaint with the Information Commissioner’s Office (ICO).

If you have any concerns about how we handle your personal data, please contact us at resourcer@head4talent.com

We will respond to requests relating to your personal data within one month in accordance with applicable data protection law.

12. Data security

We maintain appropriate technical and organisational security measures designed to protect personal data against accidental loss, unauthorised access, disclosure, alteration, or destruction.

13. Automated decision making

We do not use solely automated decision-making or profiling which produces legal or similarly significant effects.

14. Changes to this policy

We may update this privacy policy from time to time. Any updates will be posted on this page.

Last updated: May 2026.